Add a Second Kiosk for a Pop-Up Location

You already run one kiosk at your main site. Now you have a Saturday pop-up two miles away, or a satellite classroom that only opens in the evenings, and you need to track hours there too. The wrong move is to spin up a second workspace. Then you are managing two logins, two exports, and reconciling headcounts by hand at the end of the month. Keep everything in the workspace you already have. Give the pop-up its own tag, its own tablet, and its own filtered view, and your reports stay separated without any of that double bookkeeping.

Here is the exact order to do it in.

Step 1: Create a tag for the pop-up location

Before you touch a tablet, make the label. In your admin dashboard, create a tag named for the location, not the date. Use something like Riverside Popup or East Classroom. A date-based name like Oct 12 Popup looks fine for one weekend and then makes a mess when the pop-up runs again in November.

Tags label time entries. Every clock-in that happens at this kiosk will carry the tag, and that is what lets you pull hours for just this location later. If your people also split by role or program, remember that worker groups label people while tags label the work. Use both if you need to answer "how many evening tutors at the east classroom," but for a single satellite site, one tag is usually enough. If you are weighing how granular to go, the guidance on how to handle multiple events or programs covers when a tag is enough and when you want more.

Step 2: Open a second kiosk and point it at the tag

On the tablet you will use at the pop-up, open the kiosk view in a browser. This is the same shared-tablet kiosk your main site uses, where workers tap their name to clock in with no login and no app install. You are not creating a new kind of kiosk. You are opening the same one and configuring it for this location.

Set the kiosk to apply your new location tag automatically. Now anyone who taps their name on this specific tablet gets tagged Riverside Popup without thinking about it. That matters at a pop-up, where the crew is often borrowed from other sites and will not remember to select a location themselves. Take the choice away from them. The tablet knows where it is.

If the pop-up is outdoors or you would rather not haul a tablet, print a QR code for the same tagged view instead. Workers scan it with their own phone and clock in through the browser. The QR sign-in poster generator gives you a printable sheet you can tape to the check-in table.

Step 3: Name the tablet so you can tell kiosks apart

You now have two kiosks live in one workspace. Give this one a name that reads clearly in your dashboard, matching the tag. When you glance at who is on the clock right now, you want to see which site each person is at without decoding it. Consistent naming between the tag and the tablet is the small thing that keeps a two-location setup from getting confusing three weeks in.

Step 4: Test it before the crew shows up

Do one real clock-in yourself. Tap your name, wait a beat, then check the dashboard to confirm the entry shows the location tag. Then clock out. This thirty-second test catches the two mistakes that actually happen: the kiosk opened without the tag applied, or someone bookmarked the main-site kiosk on the pop-up tablet by accident. Better to find that now than to discover a day of untagged hours on Sunday night. If you want to see how the tap-to-clock-in flow behaves before setup, run the live kiosk demo on the tablet you plan to use.

Step 5: Set expectations on forgotten clock-outs

Pop-ups are exactly where people forget to clock out. The crew tears down, loads the van, and drives off with three entries still open. Kangaroo Clock handles this with auto-close for stale entries. A forgotten open entry gets closed at its start time plus your cutoff, never at the current time. So a volunteer who clocked in at 9am and left at 2pm without clocking out does not get logged for eighteen hours. The reported total stays honest without you chasing anyone. Confirm your cutoff is set to something sane for the length of your shifts before the event.

Step 6: Export with the location filter on

After the pop-up, go to your reports and filter by the location tag. Everything scoped to that one site comes up on its own: total hours, the distinct-worker count, and each entry. Run the CSV export from the filtered view and you get a file for just the pop-up, with the same stable column schema as every other export you have pulled. Nothing from the main site bleeds in. Because both kiosks live in one workspace, you can also drop the filter and export the combined total for a grant report or a board summary, then re-apply the filter for the site-level breakdown. One workspace, two clean views, no reconciling.

What not to bother building

You do not need a second admin account, a second card on file, or a per-location plan. Pricing is flat and unlimited people, so a second kiosk costs you nothing extra. You also do not need a scheduling layer to make this work; the tablet-plus-tag approach is the whole mechanism. If the pop-up becomes a permanent second site with its own manager and its own reporting cadence, revisit whether separate exports by program still cover it or whether you want tighter separation. Until then, one workspace is the right call.

Set the tag first, point the tablet at it, run one test clock-in, and you are ready before the crew arrives.