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Checklists

Volunteer event sign-in checklist

Run this the day before an event so volunteers can sign in without confusion. It covers loading your roster, picking a clock-in method, printing and scan-testing a QR poster, setting auto-close, and doing one real test clock-in.

Updated June 2026

Before the event

  • Every volunteer's name is in Kangaroo Clock People clock in by tapping their own name, so anyone missing can't sign in.
  • You've picked a clock-in method: a kiosk on a shared tablet, a printed QR poster, or personal links Pick what fits the venue: one tablet at the door, a poster people scan, or links on their own phones.
  • If using a kiosk: tablet charged, the kiosk URL open, and screen-sleep turned off
  • If using a QR poster: printed, and scan-tested on at least two different phones A QR that won't scan on event morning is the most common failure. Test before you print at size.
  • Auto-close is set so a forgotten clock-out doesn't run all night
  • You've done one full test: clock a name in, then clock it back out

On the day

  • The tablet or poster is where everyone passes, usually the entrance
  • You have a backup: personal links shared, or a second device on the kiosk URL
  • Someone owns the sign-in spot for the first 15 minutes Most questions happen in the first rush; one helper prevents a line.
Free — no email or signup.

Set up your event in Kangaroo Clock: flat price, and volunteers clock in with no login.

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Questions

When should I run this?

The day before the event, then a quick re-check when you arrive on site.

A volunteer's name isn't on the kiosk. Now what?

Add them in seconds from the Workers screen, or hand them a personal clock-in link. No app or login needed on their end.

Do volunteers need to download anything or sign in?

No. They tap their name on the kiosk, scan the QR, or open their personal link. No account, no password.

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