Add Your Logo and Brand Color to the Clock-In Screen

A tablet propped by the volunteer table showing a generic gray sign-in screen tells people nothing. A tablet showing your food bank's logo tells a first-time volunteer they're in the right place, tapping the right name, at the right table. That confidence cuts down on the "wait, is this the sign-in?" questions you field every shift.

Setting a logo and a brand color takes about five minutes. Here is the order to do it in, the file sizes that actually look sharp, and exactly which screens change once you save.

What changes when you brand the sign-in screen

Two things get customized: the logo image and the brand color. The logo appears at the top of every worker-facing sign-in surface. That means the shared-tablet kiosk, the page a worker sees after scanning a posted QR code, and the personal link you send individuals. The brand color drives the accent on those same screens, most visibly the buttons a worker taps to clock in and out.

Your admin dashboard does not change. Branding is for the people signing in, not for you. Workers never see the admin side because workers never sign in at all, so the branded screens are the only face of your organization they touch.

Prepare your logo file before you upload

Get the image right first and the upload takes one try instead of three.

Use a PNG with a transparent background. The sign-in screen has its own background, and a transparent logo sits on it cleanly instead of showing a white box around your mark. If your logo only exists as a JPG with a white background, it will still work, it just won't blend as nicely.

Aim for a wide or square logo around 600 pixels on the longest side. That is large enough to stay crisp on a tablet and small enough to load fast. A tiny 120-pixel favicon will look blurry when it stretches to fill the header, so start from the largest clean version you have. Keep the file under a couple hundred kilobytes; a 4 MB print-resolution logo is overkill and slower to load on a kiosk over spotty venue wifi.

If your logo is dark, remember it will render on the sign-in background. Test it after upload rather than assuming. A dark navy wordmark can disappear against a dark accent, so you may prefer a white-on-transparent version for that reason.

Upload the logo and set the color, step by step

Sign in as an admin with your magic link. Workers can't do this and don't need to.

1. Open your workspace settings from the admin dashboard.
2. Find the branding section for logo and color.
3. Upload your prepared PNG. Wait for the preview to render, then check that the mark is centered and legible at kiosk size.
4. Set the brand color. Paste your organization's hex code if you have one (something like #1F6FEB). If you don't know your exact color, ask whoever made your website or printed materials, or pick the closest match by eye.
5. Save. The change applies to the kiosk, the QR screen, and personal links right away.

The full field-by-field reference lives on the page for adding your logo and brand color if you want to confirm any step or a supported file detail before you commit.

Check every screen a worker will actually see

Don't trust the settings preview alone. Look at the real surfaces.

Pull up the live kiosk demo to see how a branded sign-in screen behaves on a tablet, then open your own kiosk URL on the device you'll leave at the table. Tap through as if you were a worker. Confirm the logo is sharp, the accent color reads well, and the clock-in button stands out enough that someone can find it in two seconds without help.

Then check the QR path. If you print a poster for the entrance, scan it with a phone and make sure the branded screen loads correctly there too. If you're building that poster, the QR sign-in poster generator gives you a printable sheet that points at your kiosk. Last, open a personal link on your own phone to confirm branding carries over to that channel.

Fix the common problems

A few issues come up more than others.

The logo looks fuzzy: you uploaded a version that was too small and it got scaled up. Replace it with a larger source file, ideally 600 pixels or more on the long edge.

There's a white rectangle behind the logo: your file has a solid background. Export a transparent PNG and re-upload.

The button color is hard to read: your brand color is close to the text or background color, so the button loses contrast. Try a darker or more saturated shade of the same color so the tap target is obvious.

The logo looks stretched: the image is being fit into the header space. Use a version with sensible proportions rather than a very tall and narrow or extremely wide crop.

Where branding fits in your setup

Branding is a finishing touch, not the foundation. Get the sign-in method working first, decide whether you're using a tablet kiosk, posted QR codes, or personal links, then apply the logo so whatever workers see looks like yours. If you're setting up from scratch, you can start a free workspace and add the logo as one of your first steps, since a branded screen makes the very first shift smoother.

Once the visuals are set, your attention shifts to the data side: clean CSV export for payroll or grant reporting, and worker groups and tags for filtered reports. The logo doesn't touch any of that. It just makes sure the person standing at your table knows they're signing in to the right place.